Writing an invitation letter is a necessary step if you want to invite friends or family from outside of Canada to visit you. In addition to showing your guests how genuine you are, a well-written invitation letter can aid them in applying for a Canada Visitor Visa.
In this article, you’ll find detailed instructions and a sample invitation letter for a Canada visitor visa.
All applicants for a Canada Visitor Visa do not need an invitation letter. But who needs an invitation letter to get a Canada visa? Visitors in the following categories typically require invitation letters:
● Tourists and Family Visitors
● Business Visitors
● Attendees of Special Events
● Sponsored Visitors
● Visiting Relatives and Friends
● Parents and Grandparents Super Visa
Who can send me an invitation letter to Canada? This letter should be written by a close family member or friend who is a Canadian citizen or permanent resident. The following individuals can write invitation letters:
● Canadian Citizens
● Canadian Permanent Residents can write an invitation letter for family and friends.
● Hosts with Legal Status
● Relatives such as parents, children, siblings, and grandparents
It is important to include the following information in the letter of invitation for a B-1/B-2 travel visa:
● Information about the host, including name and contact information
● The immigration status of the host (for example, “U.S. citizen”)
● Relationship between the host and the applicant for a visa
● Name and address of visa applicant
● The purpose of the trip
● Trip dates and locations
● Signature of the host
Typically, an invitation letter is from someone in Canada who understands the purpose of your visit and confirms your honesty. If a Canadian citizen or resident sends you an invitation letter, it can simplify your Canada short-stay (Temporary) visa application process.
When writing a Canada visa invitation letter, you must follow certain steps to write an effective one for a Canada visitor visa. Here are the steps to writing an effective Canada invitation letter:
- Provide your complete information, including:
- Full name
- Date of birth
- Contact information (email and phone number)
- A valid address in Canada
- Residential status as a Canadian citizen or permanent resident (Canadian Passport or Canadian citizenship card, birth certificate if born in Canada, or a copy of the Permanent Resident card or the IMM 1000)
- Information about their job in Canada
- Names and birthdates of dependents and their residing close family members
- The total number of individuals living in their household, including individuals they have sponsored and those whose sponsorship is still in progress.
- The letter should be addressed to the visa applicant. Include:
- Full name
- Date of birth
- Present address
- Phone number
- What the applicant’s purpose in visiting Canada is
- Relation between the visa applicant and the host
- How long the applicant will stay in Canada
- The accommodation and financial means of the guest
- The dates the guest will enter and leave Canada
- Begin by introducing yourself as the host and extending a polite greeting.
- Describe the planned activities and places the visitor will see during the visit. If possible, provide a rough itinerary.
- Make sure to state your commitment to supporting the visitor during their stay and your understanding of their responsibilities.
- For added authenticity, sign and notarize the letter.
- In addition to your Canadian ID, passport, or any proof of your immigration status in Canada, include any supporting documents you may have.
- As English and French are Canada’s official languages, make sure the letter is written in these languages.
- Verify that the information provided in the letter is accurate and complete by reviewing it for accuracy and clarity.
● Information about the trip, the host, and funding should be provided, proving the host’s financial ability.
● Make sure the name on the letter matches the official documents.
● Ensure the host’s signature matches their official one in Canada and state the address and postal code correctly.
● Include the new address and the reason for the host’s relocation in the letter.
● Provide entry and departure dates and evidence that the visitor is returning.
● Provide evidence, like a job contract or leave letter, that the visitor is connected to their country.
You can have a plain view of what an invitation letter looks like by looking at the sample below:
Ontario, July 27, 2020
To the Canadian Embassy in Beijing, China
19 Dongzhimen Outer St, Chaoyang, Beijing, China
+86 10 5139 4000
Subject: Invitation Letter for Mr. Jin Jin
My name is Jin Ling, I was born on Jan 10, 1991, and I am from Toronto. I am a Canadian citizen, and I live in Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada.
My household has no one living with me, and I work for M&Tech, earning C$ 25.000.
Through this letter, I am inviting Jin Jin, born on Aug 25, 1995, and currently living at 17 Dongzhimen Outer St, Chaoyang, Beijing, China, to Canada for a short stay. Mr. Jin Jin will be staying in Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada, from July 30, 2020, until Nov 30, 2020. I am Jin Jin’s brother, and we will be visiting and touring around Canada for two months in different locations.
Jin Jin currently works as an engineer, earning C$ 3500, with which he will be able to afford to stay in Canada. Jin is a genuine visitor who will not overstay his visa. His work obligations in Beijing R&D have been extended, and Mr. Jin is needed back to work as soon as he returns from Canada.
You are kindly informed to find the certified copy of my Permanent Residence card and bank report for the past 6 months.
You are also requested to contact me should you have any further questions regarding myself or Mr. Jin Jin.
I look forward to having Mr. Jin Jin visit me in Canada so we can spend time together and visit Canada.
Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada.
An invitation letter is not required for every case of a Canadian visitor visa. It can help support your visa application, particularly when visiting friends and family, but it is not required. Your home country ties, the purpose of your visit, your financial ability, and your intent to leave Canada after your visit are usually considered when granting a visitor visa.
Your invitation letter should be genuine and reflect the purpose of your visit. The letter should also be from a Canadian citizen or permanent resident who will host you and describe your relationship, housing, and finances.
Most documents over two years old are considered ancient or antique. You would better renew them and get a new one.
Depending on your nationality, duration of stay, hots’ conditions, and background, the officer might require you to notarize the letter. You will know this during the visa interview. Preparing a notarized one in advance would be better to save time.
You need a Canadian host, usually a citizen or permanent resident, to get a letter of invitation. Your host should write the letter, including their information, your relationship, the purpose and length of your visit, and any financial support. Check for accuracy and completeness. Submit the letter with your visa application to the Canadian Embassy or Consulate. The letter must accurately describe your travel plans and host support.
It is courteous and necessary to write an invitation letter for a Canada Visitor Visa to arrange travel for your guests. You can increase the chances of a successful visa application by following the guidelines and using the sample letter provided.
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