Emails took over the fax machines for the convenient sharing of documents. However, the privacy and security of fax are still the reason behind this system’s popularity in small and large companies. There comes the internet fax service that has all the advantages of email and free fax services.
It lets you send a fax document like you are sending an email. However, you do not need to worry about the lengthy process of operating a fax machine anymore. Instead, you can create an account on an online fax service and start sending & receiving faxes right on your smartphone.
What is Online Faxing? How does it work?
Online faxing is a new technology that allows you to send and receive fax messages online. However, it is a bit different than the traditional faxing system as the whole process is like the email system that lets you send a fax document within a few seconds.
It uses an online platform where you can create an account and enjoy virtual faxing conveniently. However, it won’t affect the recipient and they can still send and receive faxes to you with their fax machine.
This feature of online fax services changed the industry and now every company is taking their faxing online. Another reason behind the popularity of this technology is its security. In online faxing, all the faxes are encrypted before sending out to the receiver. Once they reach the targeted machine, the private keys decrypt the file and make it accessible by them.
The working of this technology is quite similar to offline faxing. You create an account on a platform, draft your fax, enter the recipient’s fax number, and send the document. Thus, it won’t take you much time to get used to it.
Here is the most popular online platform to use these services.
The most important part of faxing online is to choose the right platform to manage your documents. CocoFax is one such application that lets you send or receive fax documents conveniently. This platform provides a fax machine-free experience as you get to enjoy a virtual phone number to send and receive your faxes.
Unlike other online fax services, CocoFax does not take your existing fax number to fax online. Instead, it gives you a complete solution with a free fax number to receive fax documents at your email address directly.
Similarly, you can use its website or your Gmail account to send any fax within a few seconds.
You can keep this application on your smartphone as it has reliable mobile applications for Android and iPhone devices as well. Also, the security of this platform is undefeatable as it encrypts your message before sending the fax to someone else.
Sending Fax From CocoFax
If you are new to online faxing, CocoFax is the best platform to help you out. In this guide, we have discussed all the steps that will help you send a fax to anyone you want.
Step1- Create an Account
First of all, visit CocoFax’s website and click on Start Faxing to register for a free account. It will ask you to enter your name and choose a fax number for your account. This number will be assigned to your account so make sure to choose this one accordingly.
Enter your Email address (preferably Gmail) and verify it using the link received in the inbox on your email account.
Step2- Upload Document or Write Fax
On the dashboard of your account, click on Send a Fax option and upload the file that you want to send. It supports multiple file formats. However, we recommend going with PDFs as they can be password-protected easily.
Also, you can write your fax directly without uploading any file as well.
You will find different options to upload a file from your smartphone or laptop. Choose the preferred method and wait for the upload to complete.
Step3- Enter Recipient’s Information
The last step is to choose where you want to send this fax. You can ask the other person for their fax number and enter it in the recipient’s details column. No matter if it is a virtual fax number or is assigned to a fax machine, you can simply enter the fax number to send the document.
Also, you can choose your CocoFax contacts and send them a fax with a single click.
Verify the uploaded file and check the entered fax number to ensure you do not end up sending it to the incorrect number. Hit the send button and you will receive a delivery report shortly.
Sending Fax From Gmail (Using CocoFax’s Integration)
Fax From Gmail is one of the most popular integrations of this tool. You can use it to send a fax directly from your Gmail account. You won’t even need to login into your CocoFax account to do it. Follow these steps after creating an account on the platform:
Step1- Download Fax From Gmail Integration
Visit its website and download the integration to use this feature. If you are using the Google Chrome web browser, you can download it as an extension from the app store. Once the tool is installed successfully, you will see a small CocoFax logo every time you use this solution.
Step2- Setup Your Account (One-time Process)
It will ask you to log in to your CocoFax account. Enter your credentials and activate the tool within a few seconds.
Step3- Select your File
Choose any mail from your Gmail account or upload a file to send it to someone. You can also upload files from your Google Drive to make the process easier.
Step4- Enter Recipient’s Details
Enter the recipient’s fax number along with @cocofax.com and send it to that address. The fax will be redirected to their machine and you will receive a delivery report shortly.
Sending a fax without having a fax machine is no longer a challenge now. You can use this amazing platform to send a fax for free. Also, you get a free fax number to receive documents from your contacts.
The application has multiple integrations that make it a part of your daily life. The Microsoft Office Integration helps you send a fax directly from your Microsoft Word application.